Minutes from "Executive Committee Meeting" on Aug 14 2007 - 12:00pm

MINUTES AUGUST 14, 2007

GAZeL

EXECUTIVE COMMITTEE MEETING

Present: Alex, Richard, Bobbie, Kelley, Maggie, Veronica Diaz (Maricopa Comm. College).

Call to order:12:10 PM

Alex thanked Cox and iLink,

  1. The Decision Theater Event was discussed. The Decision Theater does not have facilities in the drum to get the presentation out of the room. We can do audio from the conference room and people in Tucson or elsewhere in the state can only get audio. Therefore, we must be careful in the future to find out what technology is available from our networking sites. Alex will look into making one of his computer labs available if we can send the presentation out on the web. Kelley will work on other ways to get the video. Kelley said he is aiming for Thursday or Friday to get the email blast out.
  2. Conference Rescheduled February 20th.2008. It is at the Mesa Convention Center in the main room and the breakout sessions are in the Palo Verde rooms. Bobbie will call Joni and Tim (keynote presenters) about the change of date.
  3. Meeting with Ron Schott. Alex and Bobbie met with Ron about the GAZeL relationship with ATC. ATC is looking for a new person and they have hired Steve Zalsta and Mark Goldstein to help search for an Exec. Director. Ron is ready to work with us and actually have someone from GAZeL attend their meeting. Kelley offered to do this since the meetings are the third Wednesday of every month. Alex will pursue this further.
  4. Kelley is looking at running off business cards for the board members of GAZel
  5. Membership dues: Sheri will get back to Maggie in three weeks. We have to have this in order by the networking meeting on Sept. 26th, 2007. Kelley and Maggie will work with Sheri. Right now Sheri is very busy.
  6. Kelley is working with some people who have volunteered to work with the new website. We need to clarify how GAZeL and eSATS differ and how we relate to each other. We ask the Board members to go to http://www.gazel.us/purpose to add their insights regarding a mission statement, one which will appear on the home page.
  7. We need to get our board members comfortable with our collaborative meetings. We have to actively cooperate online. (Alex). Maggie said it is called “Walk the Talk”. Kelley suggested that we have an event where we have board members come to ITT and using the computer lab Maggie and Kelley will walk them through the website. Richard suggested using Illuminate and Maggie said she would work on it. Alex suggested a mandatory scheduled face-to-face meeting where we have them learn to use the website. Maggie asked us to think of other strategies for people to use the website. Alex said his experience is getting people in front of Maggie and Kelley to teach them to use the website. Richard said we can offer them elluminate first and then get them to a meeting in person. Veronica said she would like to have a way to meet the board members. Kelley said he could assign each of us some people to call. Call Kelley if we get stuck in the process.
  8. Marketing Plan: Kelley is working with IntraMedia.. Andrew has been hired by IntraMedia to take Jerry Zabell’s place in working with us. Kelley will get back with them. Andrew did say that they are interested in our networking, golf and Summit events. Kelley said we have to be enthusiastic and say very positive things about GAZeL.
  9. Golf Tournament: We have lost some key golf courses because of change of dates of our Conference. Desert Divot has a full schedule and cannot work with us in the Fall. We cannot schedule it during prime season. Kelley will look to IntraMedia and find out if they can find sponsors for a Fall tournament. He needs a few days to make contact. He will see if IntraMedia can do this in October.
  10. We need more funding through networking, golf and Summit events. We need to teach people what is happening in technology.

Meeting adjourned at 1:25 PM.

Next Scheduled meeting is August 28th, 2007